Office Manager – Copper Creek Presbyterian Church

30 hour/week, Salaried Position

At Copper Creek Church, we are looking forward to moving into our new church facility in 2020, where we will continue our vision of pursuing Deep Faith, Deep Relationships, and Deep Impact. We are looking for an Office Manager who is also inspired to do the same, and can help our staff, members and guests as they grow in their faith journey. The perfect candidate will have excellent relational and organizational skills, with a willingness to be flexible and be a self-starter. This person will demonstrate strong leadership and a passion for kids and their faith. In the role of Office Manager, the successful candidate will be responsible for Administrative Oversight, Facility and Volunteer Management, Web/Communication/Social Media Design and Guest and Member Experience. This position reports directly to the Senior Pastor.

Position Requirements

  • Fully aligned with the vision, message, and ministry strategy of Copper Creek Church.
  • Copper Creek Church is an inclusive faith community.  The Office Manager must be committed to providing equal service, care, and affirmation of all members and guests.  
  • Ability to connect with staff, members and visitors in a way that demonstrates and facilitates our vision of creating a space that feels like home for everyone who walks through our doors. Maintain a positive and proactive office environment.
  • Excellent organizational skills, written skills and attention to detail. 
  • Must have versatility, flexibility and a willingness to adapt to changing priorities.
  • Reliable, driven and ability to work independently as well as with staff members. Must manage time effectively and efficiently. This person will possess a strong work ethic.

Education & Skills

    • Associate’s Degree preferred.
    • 2+ years in office administration preferred. 
    • Strong people skills, organizational skills or experience may compensate for lack of experience or education.
    • Strong computer skills are necessary.
      • Proficiency in MS Office Suite: Word, Excel, Power Point or proficiency with Google's GSuite: Google Docs, Sheets, and Slides. 
    • Basic graphic design skills are preferred.

Office Manager’s Responsibilities

  • Guest and Member Experience
    • Be the face and voice of the church for visitors/members or callers during the week. Respond to all visitors/members with warmth, discretion and sensitivity
      • Answer phones, route calls and messages as appropriate.
      • Manage and respond to general email inquiries to Copper Creek Church. 
    • Manage New Guest follow up procedures.
  • Facility and Volunteer Management
    • Assist with volunteer scheduling across various church processes and teams.
    • Manage church facility usage, including rentals for weddings, other events.  
    • Oversee room bookings and church wide calendar scheduling.
  • Administrative Oversight
    • Open the church facility in the mornings, Monday – Friday.
    • Support Staff with administrative logistics as needed / requested.
    • Maintain and update membership directory/database.
    • Maintain and update church ministry calendar.
    • Vendor Oversight and Communication
      • Maintain positive relationships with all vendors.
      • Oversee upkeep of office equipment and inventory, including purchasing.
      • Maintain inventory for coffee bar & kitchen, including purchasing.
      • Serve as contact person for deliveries.
    • Attend weekly staff meetings.
    • Oversight of Facility Janitorial Staff and Service Providers/Volunteers
      • Ensure the facility imparts a clean, organized and clutter-free first impression of Copper Creek Church.
      • Ensure custodial timecards are entered.
      • Coordinate lawn care, trash/recycling removal, snow removal and other facility needs.
  • Web/Communication/Social Media Design
    • Create and print other church wide communications, including coordination with outside vendors. 
    • Draft and send out weekly email.
    • Design and print weekly program. 
    • Actively manage Copper Creek Church Online Content (website, social media accounts, etc.)
  • Other duties as assigned

Church Vision

Our vision is to create environments where people are inspired to pursue Deep Faith, Deep Relationships, and Deep Impact. Our church exists to be a home for those who have given up on church. We work really hard to create a space that provides welcome to the spiritual wanderer and healing for those who have been hurt by the church.  To put it simply - every single person is completely welcome here. Marital status, sexual orientation, gender identity, socio-economic status, racial heritage, none of those things are barriers to full inclusion and participation in every aspect of the life of the church - from worship to weddings to leadership. All staff members of Copper Creek Church are expected to live out that kind of genuine and holistic welcome in every aspect of ministry. Copper Creek is a member of the Presbyterian Church (USA) denomination.

Please press or click here to submit your cover letter and resume.